Quick Answer
The Teamwork Toggl Track integration is a Native Integration designed for operations and marketing teams at B2B companies. It allows you to track billable hours directly within Teamwork tasks to streamline time reporting and client invoicing. By connecting these systems, teams can manage project deliverables in Teamwork while utilizing advanced time-tracking capabilities.
Comparison Table
| Feature / Attribute | Teamwork | Toggl Track | Role in This Integration |
|---|---|---|---|
| Category | Project Management Software | Time Tracking Software | Combines project management with robust time auditing |
| Starting Price | $6 per user/month, billed annually (Deliver plan) | $9 per user/month, billed annually (Starter plan) | Subscription baseline for utilizing both platforms |
| Core Feature 1 | Task dependency mapping | One-click time tracking | Logs exact hours spent on dependent tasks |
| Core Feature 2 | Resource workload management | Billable rate management | Manages client billing rates against team capacity |
| Core Feature 3 | Gantt chart visualization | Automated time auditing | Audits tracked hours against project timelines |
| Core Feature 4 | Client portal access | Project budget tracking | Monitors profitability via integrated time logs |
| Core Feature 5 | Project milestone tracking | Custom report generation | Generates invoices and reports from tracked data |
Why Implement the Teamwork Toggl Track Integration
The primary use case for this connection is to track billable hours directly within Teamwork tasks to streamline time reporting and client invoicing. Native syncing eliminates the need for manual double-entry across separate systems, letting teams start timers or log hours directly against active tasks. This ensures that every billable minute is captured accurately, reducing revenue leakage and accelerating client invoicing cycles without constant context-switching.
Step-by-Step Setup Guide
Step 1: Review Prerequisites and Admin Access
Ensure you hold administrator or account-owner permissions in both Teamwork and Toggl Track before initiating the setup. Verify that your subscription plans support the connection and that your active projects, users, and client lists match or can be easily aligned between both systems.
Step 2: Establish the Native Integration Connection
Navigate to the integration or settings marketplace within your Teamwork account dashboard. Locate Toggl Track and select the option to authorize or connect the two applications via their native pathway. Follow the on-screen authentication prompts to grant the necessary API access securely.
Step 3: Configure Field and Data Mapping
Map your core configuration data to ensure seamless syncing. Match your Teamwork projects, tasks, and users with their corresponding entries in Toggl Track. Establish billable rates and currency settings to ensure that time logged carries over correctly for future client invoices.
Step 4: Run a Test Time Entry
Select an active task within Teamwork and initiate a test time log using the connected Toggl Track functionality. Verify that the timer or manual entry successfully records the time against the correct task, project, and user profile in both interfaces.
Step 5: Go Live and Train Your Team
Roll out the integrated workflow to your operations and project teams. Provide guidance on how to log hours directly from Teamwork tasks, monitor budgets, and pull custom reports for client invoicing.
Common Troubleshooting Issues
Timers failing to sync back to Teamwork tasks
- Symptom: Time tracked inside Toggl Track does not appear on the corresponding Teamwork task.
- Likely Cause: The specific task or project ID mapping was broken or modified after the initial setup.
- Fix: Re-check your integration mapping settings to ensure the Teamwork task is still actively linked to the correct Toggl Track project entry.
Authentication errors during connection
- Symptom: An error message appears stating the authorization token is invalid or expired.
- Likely Cause: API credentials changed or the administrator account used for authorization lost permissions.
- Fix: Log out of both applications, log back in with an active administrator profile, and re-authenticate the native integration.
Discrepancies in billable rates
- Symptom: Invoiced amounts or tracked values do not match expected client billing thresholds.
- Likely Cause: Billable rates configured in Toggl Track do not align with the rates expected for the Teamwork project deliverables.
- Fix: Update your billable rate management settings in Toggl Track to match your client contract requirements before generating new time reports.
Missing user logs in project reports
- Symptom: Specific team members show zero hours logged despite working on assigned tasks.
- Likely Cause: The user account in Teamwork has not been properly mapped or invited to the corresponding workspace in Toggl Track.
- Fix: Verify that the user exists in both platforms with matching email addresses and active user status permissions.
Frequently Asked Questions
Does Teamwork integrate natively with Toggl Track?
Yes, the platforms connect via a native integration designed to streamline tracking time against project tasks. This allows users to capture billable hours without relying on third-party middleware connectors.
What is the primary benefit of connecting Teamwork and Toggl Track?
The main operational advantage is eliminating manual data reconciliation between project management and billing systems, which drastically reduces missing time entries and shortens monthly invoicing cycles. By keeping teams focused inside their task workflows, organizations achieve higher billable utilization and cleaner audit trails.
Do I need a paid plan in both tools to use the integration?
Yes, you will need active accounts in both systems. Teamwork pricing starts at $6 per user/month, billed annually (Deliver plan), and Toggl Track pricing starts at $9 per user/month, billed annually (Starter plan).
How do you map billable hours in the Teamwork Toggl Track integration?
You can manage billable rates within Toggl Track and apply them to tasks managed inside Teamwork. This ensures all custom report generation and project budget tracking reflect correct monetary values.
Can Toggl Track record time against Teamwork task dependencies?
While Teamwork handles task dependency mapping, resource workload management, and Gantt chart visualization, Toggl Track handles the underlying one-click time tracking and auditing. The integration ties these functionalities together smoothly across dependent tasks.
What should I do if my custom reports show incorrect data?
Check your integration settings to ensure projects and user profiles are mapped correctly. Running automated time audits in Toggl Track can also help identify orphaned time entries or misassigned project buckets.
Get Started
Ready to streamline your time reporting and client billing? Explore the platforms today:
- Try Teamwork
- Try Toggl Track
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